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How to Get Your Book into Libraries as an Independent Publisher

Posted in book promotion, finding your audience, libraries, library, making a living as a writer, public lending right, publishing with a small press, and self publishing

Getting Your Book into Libraries

Thinking about how to get your book into libraries as an independent publisher? It struck me the best person to ask would be someone who works in the library service.

Eve Merrier is a Libraries Manager just on the outskirts of London, UK and south of the beautiful Surrey Hills. In the photo here, she’s getting ready for “story time” in one of her libraries.

how to get your book into libraries as an independent publisher

As well as managing libraries, she’s also an author in her own right, and offers occasional proofreading services to private clients. Eve boasts a First Class degree, an Advanced Certificate in Proofreading (Distinction), and has successfully completed a course in critical reading at Oxford University.

So she seemed to be the perfect person to ask.

Eve was kind enough to agree to the following interview.

Interview with Eve Merrier – Libraries Manager

Austin: Hi Eve. First of all, I know you must be very busy, so thank you for taking the time to offer us your professional insights. May I start by asking exactly what a Libraries Manager does?

Eve: No problem! Thanks for asking me. I’m part of a team responsible for four libraries. We make the schedules, look after the staff, make sure they’re able to do all the book stock / customer service / digital / information business they need to do, implement any changes, plan and deliver training, do outreach work and events, and I spend a chunk of my time working on improvement projects for the service.

Austin: Sounds as if you’re a serious multi-tasker! We hear a lot about how difficult it is for indies to get their work into bookstores and libraries. Indies often discount the idea from the outset because they imagine it’s either impossible, or too difficult to be worth the time and effort. So let’s jump straight in and ask what everyone wants to know: is it possible for indies to get books into libraries?

Is It Possible for Indies to Get Books into Libraries?

Eve: Yes, definitely. Libraries love books! The more the merrier. It’s a great way to reach an audience of keen readers. The main thing to bear in mind is that people working in the library service are super-busy and often over-stretched, so make it as easy for them as possible.

Austin: That’s great news. So libraries are likely to be keen to take books. But the implication is that getting your approach right is key to success with this. Okay, so among all those super-busy people, who in the library service should authors and independent publishers approach?

Who Should Indies Contact about Placing Books in Libraries?

Eve: Most library services have an information enquiries email address. They will be able to tell you the process in your area. However, the more direct approach is likely to be fruitful: Go into a branch and donate a copy of your book. There are also ‘stock suggestion’ forms on most library services’ websites, so get a few people to suggest the library service stock your book.

Austin: Fantastic. So there are three possible lines of approach there:

  • use the enquiry desk to find out what your county’s official process is, and then follow through on that
  • get a bunch of people to suggest the library stock your book (which sounds like a kind of stealth approach!)
  • and just going right in to a branch and donating your book

Aside from doing a nationwide tour, if you want to get books out to more than your local libraries, it seems it’s best to take a county-level approach. Most indies won’t be able to afford to donate hundreds of copies, so it would be a case of getting the library service to buy them in. Can you tell us who is responsible for buying stock and how that works?

Who Is Responsible for Buying Library Stock?

Eve: Stock is usually bought by a central stock team for the whole county – the people working in your local branch are unlikely to have much to do with this. In my area the sections are split between a few individuals in the stock team e.g. one person buys all the SF, gardening and sport books for every library in the county.

Austin: So again you can find out who’s responsible for what via the county library website and then approach the best person for your genre or title.

With a limited budget, decision-makers in the stock department must have to be very selective about which books they spend their money on. When thinking about how to get your book into libraries as an independent publisher, are there any factors that can give you the edge? Can you tell us what considerations librarians take into account?

How Do Librarians Decide Which Books to Buy?

Eve: There is a limited budget, so money will be spent on what is going to be popular. They read reviews in the main papers and online, as well as publications from publishers.

Austin: That’s good to know. So getting your books in the catalogs with Nielsen in the UK, for example, or Ingram in the US, is probably good groundwork. And reviews in Kirkus, Publisher’s Weekly, or even high-level book blogs in your genre wouldn’t hurt.

Okay, so drilling back down to the local approach, you suggested donating copies. In fact, you seem to recommend it. Can you explain a bit more about how that works?

Do Libraries Accept Book Donations?

Eve: Yes – and I’d say this is the best way to get your books in.

We get them relatively often – the last few we’ve taken in at our branches have been a set of four tomes about the local rugby club (finished posthumously by the author’s widow), a collection of poems about living with Alzheimer’s, and a children’s book about kestrels, lovingly illustrated by the author.

If your initial donation issues really well, the stock team will see that and may buy further copies. You may well be asked to sign a form saying you don’t mind what happens to your book, which would include it being circulated to other branches, and it might end up in a book sale to raise library revenue, once it’s lived out its life as a loaned item.

It might take a little while between you donating your book and appearing on the shelves, so don’t take your whole family in for a viewing the next day. Libraries usually use one or two suppliers for their stock, who create all the catalog records. As your book hasn’t come in this way, it will need to be sent to the stock team to have a catalog record created, which can take a little time.

Austin: Great. So if books you donated to a couple of libraries are popular with readers, that will *ping* with the stock team and may lead to purchasing and wider distribution of books throughout the county. Potentially, donating one book to each county could lead to country-wide distribution.

Eve: Yes, but it’s a question for the team in your county. As stock is arranged centrally, county-wide distribution is certainly an option. Getting into libraries across your county is a great idea. The more readers you have, the more buzz you’re creating.

Austin: Many libraries now lend ebooks – is that easier for indies to get into?

Can Indies Get Ebooks into Libraries?

Eve: I’m no expert in this area. Ebooks are usually hosted by contracted suppliers and I’m not sure how we add books that aren’t included by those services. I know it can be done, but I get the impression from Digital that it’s not the most straight-forward process. It’s worth asking about in your local authority.

Austin: Are libraries open to hosting author events with indie authors?

Do Libraries Host Talks, Readings and Workshops by Indies?

Eve: Yes, absolutely. In my experience these events are popular and well-attended. They’re also a great place to sell lots of copies of your books.

Offering at your local branch would be a good first step. How this works varies in different services – in some it will be arranged by a local management team, in others there is a central team that plans events. Arrange a meeting with someone from the management team, if you can. Showing that you’re professional and have a plan for what a session might look like will get you far.

If you haven’t yet reached the heights of fame where your name alone is a pull, a workshop is always a good idea.

Again, library services are often overstretched so offer to do as much as you can yourself in the way of promotions and preparations.

Austin: So it would be worth getting a professional package together with posters, leaflets, press-releases and all that, coupled with an outline of what you would do and who it would benefit, to present the library with a slick-looking fait accomplis. And emphasize the value you’re giving to the library and its community rather than pushing your books.

If you don’t have reviews in the mainstream publishing magazines and you’re not in the big catalogs, do you think a library tour would be a good first step to getting libraries to stock your books?

Are Library Tours Worthwhile for Authors?

Eve: Yes! If you’re going to do an event, the stock team will buy a set of your books to loan and promote in the period leading up to your event. If you’re thinking about how to get your book into libraries as an independent publisher, it’s probably the best way to ensure that the library stocks your work!

Austin: That’s brilliant. So there’s no reason why indie authors shouldn’t get their books into libraries as a matter of routine, so long as they have a helpful, professional approach, talk to the right people, and offer good value to libraries and their communities.

Thank you so much for talking to us, Eve. You’ve been fantastic.

Eve: Thanks for having me!


Eve’s book, The Brilliant Women Collection, is available here and she blogs here. The book is an inspiring feminist read, especially for young folk, and her blog is an archive of useful material for writers and indie publishers.


How to Get Your Book into Libraries as an Independent Publisher AND Get Paid

I hope that’s given you useful strategies to deploy in terms of how to get your book into libraries as an independent publisher. Don’t forget, once your books are in at least one library, in the UK you can register with the PLR  and get paid annually for the number of times your book has been issued (currently about 6.2p per loan).

As far as I’m aware there’s no equivalent PLR system in the USA although each European country has it’s own version. If anyone knows better about the US situation, please let us know in the comments and I’ll update the post once that’s verified.

Either way, paid or not, getting your books into libraries is a great way to spread the word and become more widely known. If you’re a children’s author it’s probably essential in order to reach your target audience.


If you’ve enjoyed this post or if you haven’t, I would love to hear your insights, experiences, thoughts, critiques, or reflections in the comments.


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Image credits: all images are in the Public Domain and sourced via the Creative Commons. Exceptions are the covers of my books and the photo of me, to which I own the exclusive copyright. The photo of Eve belongs to her and is used with her kind permission.

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  1. Loved this article. I was actually thinking about this not too long ago, and figured donating what copies I can would be a decent approach–once it’s published, of course. ^^ But this has given me some other options to work with, as well.

    Thanks for sharing, Austin! 🙂

    April 7, 2017
    • Austin Hackney
      Austin Hackney

      Hi Shannon,

      Thanks for calling by. I’m glad you found this useful and interesting. I do think it serves everyone well and I wish more Indies would push to get their work in the libraries. It supports those fine institutions, it gives great long term visibility to your work, and if your country has an equivalent of the PLR system, then it’s another income stream.

      If you have any questions you’d like to ask Eve, just go ahead here and I’m sure she’d be happy to reply.

      Thanks again for your comment and all the best with the books! 🙂


      April 7, 2017
  2. I will be delighted if things have changed. Three years ago I spoke to a packed room of Surrey Librarians at Reigate library and was told categorically that they were not stocking self published books and that they would not accept donations because ‘it wasn’t fair to other authors.’ (I had the same response in my local libraries at Sutton and Carshalton).

    June 25, 2017
    • Austin Hackney
      Austin Hackney

      Hi Jane,

      Well, I’m delighted to tell you things have changed! With the right approach, a positive, helpful attitude, and the focus on giving value to the library and its local community, librarians are delighted to consider independently published works. As with any other book, they’ll have to take the time to read it first, or at least seek testimony from reliable sources, and have the final veto.

      If they value the book and the relationship you build with them, they may even put you in a promotional display. Here’s proof of that; some of my books front-faced on the shelves at Dorking library:

      Austin Hackney's books in the library.

      Perhaps it’s time to think about what value you could give to make it worth their while using time and resources to catalogue and distribute your books, and give it another shot?

      Thanks again for reading and taking the time to leave a comment. I really appreciate it. If there’s anything you’d like to ask further, either of myself or Eve, just go ahead. I’m sure we’d both be delighted to help.

      June 25, 2017
  3. Thanks for this useful article. I am originally from Liverpool but now live and work in London. I approached Central Library in Liverpool (via mail) explaining my connection with the city (I grew up there), and requesting that they consider accepting the enclosed books as a donation to their stock. I am pleased to let you know that they agreed. I also visited my local library (in London’s Crystal Palace) and donated copies of my books. Regards, Kevin

    June 26, 2017
    • Austin Hackney
      Austin Hackney

      Hi Kevin,

      Thank you for reading this and taking the time to leave a comment. I really appreciate it.

      I’m also delighted to read of your success in getting your books into libraries, both in your hometown and where you are currently living. Yet further proof it can be done. The local connection is certainly a good card to play. But you’ve also shown that a polite request can sometimes be all that’s needed.

      Before you next return to Liverpool, why not contact the Libraries Manager, explain that your books are in the system, and offer to do a series of readings and a Q&A in libraries across the city while you’re there? Provide them with simple, attractive posters (no larger than A4) and ask them if you can sell copies afterward. You could also offer a poetry workshop for schools. The library could then host a display of kids’ poems. Libraries love to showcase local authors. And it’s great to give something of value back to your community. It’s a win-win.

      Thanks again for an inspiring contribution to the discussion!

      June 26, 2017
  4. Thanks for this extensive and helpful information. I loved the illustrations. 🙂 — Suzanne

    June 26, 2017
    • Austin Hackney
      Austin Hackney

      Hi Suzanne,

      You’re very welcome. Thank you so much for reading it all and making the effort to comment. It’s always heartening to know someone is reading and finding it all worthwhile!

      Yes, I enjoy choosing the art for my blog posts. There are so many beautiful paintings. I try to make them relevant to the subject matter, and occasionally they include secret, coded messages! But I don’t think anyone’s figured any of them out yet. 😉

      Thanks again. Great to hear from you.

      June 26, 2017
  5. Joanna

    Thank you for such a helpful and informative post. I’m about to publish my first book, and will definitely follow the advice in this post to get it into libraries!

    December 1, 2017
    • Austin Hackney
      Austin Hackney

      Hi Joanna,

      Thank you so much for taking the time to leave a comment. I really appreciate it. It’s always a great boost to know that something on the blog has been helpful. All the best with your new book – and getting it into libraries. If you learn anything that might be useful to others and isn’t mentioned here, please feel free to come back and share your experience.

      Thanks again!

      December 1, 2017

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